Event Services

When it comes to servicing an event, there's no team like the seasoned professionals at the Hilton San Francisco. With over 80 years of combined experience, this team has earned a reputation as being easy to work with, accessible round-the-clock, responsive, creative and adept at anticipating needs. Feats such as cleaning and refreshing 125 breakouts with new breaks in place in under 30 minutes - in addition to set-ups for two separate lunches for 2,000 people - are short of miraculous but all in a day's work for this results-oriented team.

Reservation and Housing - Making and tracking your group's reservations and housing are made easier by our impressive new reservations technology. Entire rooming lists can now be downloaded at your convenience and with enormous ease. Of course, there will always be our "live" professionals in the reservations department who can help you set realistic timelines and manage changes easier.

Catering and Hospitality - Prepare to enjoy your event like never before. Up to the day of an event, playing the host can be a tough role sweating the seemingly endless decision-making, details, and worry. Our seasoned catering professionals with thousands of events under their belts can make sense of it all so your event is enjoyed by all and most of all enjoyed by you. From creating a menu, executing within budget, guarantees, forms and all the other potential headaches, read on.

Credit Billing and Info - Here's where we make sure everyone is on the same page and there are no surprises. From establishing credit or a master account to finding a bank for wire transfer services, all issues that have do do with money, billing and credit are dealt with efficiently.

Event Vendors and Guidelines - Need to find a local source to help with on-site registration? Proprietary information needing additional security? We've put together a list of vendors who know this hotel and are in a position to help you. Question about the size of our loading dock or freight elevator? Need to know what labor regulations apply to move your equipment to the exhibit hall? To enhance everyone's productivity, a thorough description of all the hotel's policies and procedures can be found here.

Forms - To save you time searching all the various hotel departments for that single form that could fall through the crack if it isn't completed when you're thinking about it, we've put them all together in one place. With downloadable forms, you'll always be on top of the paperwork, paper trail or paper chase.

PRODUCTION
Booking a venue is only the start in a chain of events to produce your meeting. Every element in the production needs attention. Set-up an office away from the office? What about amenities for the VIPs? How do we obtain private security? What's best for affiliates. This is the place where the total concept of your event unfolds in parts and comes together as a whole.

Business Services - You'll find all the services you need to ease the administration aspect of your meeting under one roof. Need to set-up a complete office? Sending faxes, photocopying or need a computer workstation? An extensive range of business services is accessible here.	Marketing and Advertising Opportunities - While you have a captive audience, take advantage of promoting your brand of goods and services. There are several ways to deliver your message and the hotel stands ready to help. We've seen a lot of creative and effective ideas that have garnered great responses...just ask.
Affiliates - Oftentimes it makes perfect sense to schedule a meeting in conjunction with a larger meeting. All the hotel's resources - from audio visual to food and beverage and beyond are at your disposal.	Amenities - Welcome your VIPs, thank guest speakers or reward your staff from a selection of thoughtful amenities delivered right to their door. Our staff has as much fun creating custom amenities as it is to receive them. Imagine it and we'll deliver.
Security and Safety - It goes without saying that the safety and well-being of our guests are our top priorities. It's also key that your meeting security needs are met as well. Take advantage of our experience and knowledge by exploring the security and safety options available to you.	Equipment Rental - When you prefer not to ship what you need or there are items not available in our inventory, renting is an alternative. From klieg lights to chairs to communication devices, equipment rental of any kind can be arranged.
Photography -Documenting your meeting through photography is a great way to capture how successfully your plans came together. Photographers who share the same penchant for quality and have a firm understanding of your expectations can be found here.	Transportation - One of the hotel's key advantages is its proximity to the city's most vital transportation hub. Access to historic cable cars, local buses, trolleys, light rail, and the subway is convenient, easy and even fun. Options for travel to and within San Francisco are described here.

DECORATION - From first to last impressions, decor is often the difference between a memorable event and all others. Palm trees, to flowers, to fog machines - will your event become known as a signature event? We have ideas as starters. Our know-how can follow wherever your imagination leads.

STAGING - Our ballroom engineers are the best in the industry and have at their disposal a large inventory of the highest quality fixtures, trusses, multi-cables and rigging. Find spoken here the language of mixers, podiums, patching or followspots, room video ties, MATV feeds and more.